Privacy Policy
KK University is committed to protecting your privacy and ensuring the security of your personal information. This policy explains how we collect, use, and safeguard your data.
Last Updated: 24 November 2025
Introduction
K.K. University ("we", "our", or "the University") respects your privacy and is committed to protecting your personal information. This Privacy Policy describes how we collect, use, store, and protect your personal data in accordance with applicable data protection laws and regulations.
This policy applies to all students, faculty, staff, visitors, and anyone who interacts with the University's services, websites, and facilities.
By using our services or providing your personal information, you consent to the collection and use of information in accordance with this policy.
Information We Collect
We collect various types of information for academic and administrative purposes
Personal Information
- Name, address, contact details
- Date of birth, gender, nationality
- Educational qualifications and academic records
- Government-issued ID numbers (Aadhaar, PAN, etc.)
- Photographs and biometric data
Academic Information
- Enrollment and registration details
- Course selections and grades
- Attendance records
- Examination results and performance data
- Research work and publications
Financial Information
- Fee payment records
- Bank account details (for refunds/scholarships)
- Scholarship and financial aid information
- Transaction history
How We Use Your Information
Academic administration and student record management
Communication regarding academic activities, events, and notices
Fee collection and financial administration
Statutory reporting to UGC, AICTE, and other regulatory bodies
Issuance of certificates, transcripts, and other official documents
Alumni relations and networking
Research and statistical analysis for institutional improvement
Legal compliance and regulatory requirements
Your Privacy Rights
You have certain rights regarding your personal data
Right to Access
You have the right to request access to your personal data we hold
Right to Correction
You can request correction of inaccurate or incomplete personal information
Right to Privacy
Your data is protected and used only for legitimate educational purposes
Data Portability
Request your data in a commonly used electronic format when applicable
Data Security Measures
We implement robust security measures to protect your information
Security Protocols
Encrypted data transmission using SSL/TLS protocols
Secure data storage with restricted access controls
Regular security audits and vulnerability assessments
Multi-factor authentication for sensitive systems
Data backup and disaster recovery procedures
Staff training on data protection and privacy
Data Sharing and Disclosure
We do not sell or rent your personal information to third parties. We may share your data only in the following circumstances:
- •Regulatory Compliance: With UGC, AICTE, BCI, PCI, NCTE, and other statutory bodies as required by law
- •Academic Partners: With affiliated institutions, examination boards, and academic collaborators
- •Service Providers: With trusted third-party vendors who assist in operations (payment gateways, cloud services)
- •Legal Requirements: When required by law, court order, or government authority
- •Your Consent: With your explicit consent for specific purposes
Data Retention
We retain your personal information for as long as necessary to fulfill the purposes outlined in this policy and to comply with legal, regulatory, and institutional requirements:
Student Records
Maintained permanently for academic verification and alumni relations
Financial Records
Retained for 7 years as per regulatory requirements
Application Data
Kept for 3 years for unsuccessful applications, permanently for enrolled students
Cookies and Tracking Technologies
Our website uses cookies and similar technologies to enhance user experience, analyze usage patterns, and improve our services. You can control cookie preferences through your browser settings.
Note: Some features may not function properly if cookies are disabled.
Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any significant changes by posting the updated policy on our website with a revised "Last Updated" date. We encourage you to review this policy periodically.
Questions About Privacy?
If you have any questions, concerns, or requests regarding this Privacy Policy or how we handle your personal information, please contact our Data Protection Officer.